Compliance Initiatives

1.Basic Principles

As a company responsible for Accounting Digital Transformation (DX), Fast Accounting Co., Ltd. recognizes the importance of operating in compliance with laws and social norms to earn the trust of our customers, business partners, shareholders, and stakeholders. To uphold this commitment, we have implemented the following compliance initiatives.

2.Compliance Promotion System

Key compliance-related matters at our company are determined by the Board of Directors, which includes outside directors, and compliance promotion issues are regularly discussed in management meetings.

Additionally, compliance-related administrative functions are managed by the General Affairs Department, which is under the supervision of the Director in charge of corporate governance. We have also established an internal whistleblowing system that operates independently of management.

3.Mandatory Compliance Adherence for Officers and Employees

We have established internal compliance regulations that clearly define the following:

  • Respect for human rights
  • Prohibition of discrimination, harassment, and legal violations
  • Penalties for non-compliance

All officers and employees are required to adhere to these regulations.

4.Compliance Education

To enhance awareness of compliance and ensure proper handling of relevant situations, we conduct internal compliance training at least once a year. This includes education on company regulations, case studies, and appropriate responses to compliance issues.

5.External Whistleblowing System

To allow customers, business partners, and other stakeholders to report any compliance violations committed by our officers or employees, we have established an external whistleblowing system.

  1. Eligible Whistleblowers:
    • Customers
    • Business partners
    • Related stakeholders
  2. Reportable Violations:
    The following acts by our officers or employees are subject to reporting:
    1. Violations of laws and regulations
    2. Acts that harm the life, body, property, or rights of others
    3. Violations of employment rules or internal company policies
    4. Acts that disrupt the company’s business operations
    5. Unjustified demands beyond contractual agreements made to third parties (e.g., business partners) in violation of social norms
    6. Any act that damages the reputation or social credibility of the company or a third party
  3. Whistleblowing Contacts:
    • Full-time Corporate Auditor：
    • Director in charge of corporate governance：
  4. Additional Notes:
    • If the content of the report is unclear or additional information is required for investigation, the whistleblowing contact may request further clarification from the whistleblower.
    • The identity of the whistleblower and the details of the report will only be disclosed to individuals necessary for fact-finding and corrective actions.
    • No whistleblower will suffer disadvantages for making a legitimate report.

6.Company Policy on External Contract Execution

When entering into contracts that impose legal obligations on the company, approval must be obtained from the authorized approver designated in our internal authority regulations.

To ensure compliance:

  • Written contracts require the official seal of the President & CEO.
  • Electronic contracts must be sent to a designated email address and approved by the Director & CFO.

Any memorandum, agreement, or other commitment that binds the company without following these procedures shall be deemed invalid.