Automated Receipt Data Entry
and Verification
Our AI reads receipt details to accelerate data entry. Additionally, it enhances operational efficiency by verifying the consistency between subtotals, tax amounts, and total amounts, while also ensuring compliance with relevant regulatory requirements.
AI Powered Expense Processing Workflow
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Pre processing
Before OCR processing, our AI isolates only the necessary documents and performs auto rotation for optimal readability. For multi-page PDF files scanned using multifunction devices, the system automatically separates receipts, preparing them for efficient OCR processing.
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OCR Processing
The AI reads each item listed on the receipt and converts them into text data. There's no need to pre-define templates for individual receipts; the AI recognizes and reads the content automatically.
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Verification and Data Entry Assistance
Our AI verifies the accuracy of the extracted receipt details. It also assists in data entry by suggesting account codes based on information such as amounts, dates, and payees.
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Integration with Workflow Systems
The extracted data can be integrated with ERP and workflow systems via API, eliminating the need for manual data entry and streamlining operations.
Tips & Insight: Checking Receipt Images Captured with Smartphones
Under the scanner storage system of the Japanese Law on Electronic Record Keeping, businesses are allowed to store receipt data captured with a smartphone camera instead of keeping the original paper receipts. However, the regulation requires that the images be 'as clear as the original paper' (Revised Regulation, Article 2, Item 6, Clause 5).
In response, JIIMA has outlined key considerations, highlighting potential issues such as 'camera shake,' 'angled shots,' 'low-light conditions,' 'curvature,' 'obscured information due to fingers,' and 'glare.'
Fast Accounting’s products utilize AI to verify whether stored receipt images meet these clarity requirements, as well as other legal compliance criteria.
Customer Stories
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Asahi Kasei Corporation
- Key Benefits
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• Significant cost reduction
Reduced workload and prevention of human errors
• Quick and accurate compliance with Japan’s Invoice System and Electronic Accounting Record Keeping Law
• Continuous accuracy improvement with AI-OCR learning from scanned data
• Achieved workstyle reforms
[Remota] [Robota]
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Omron Expert Link Co., Ltd.
- Key Benefits
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• Automated checks and approvals for approx. 50% of payment vouchers
• Significantly reduced workload
• Eliminated the need for manual checks, reducing pressure on employees
• Ensured compliance with Japan’s Invoice System
• Time savings, cost reduction, and error minimization
[Robota]
Services
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Digital Invoice
