Automated
Receipt Matching
Our AI matches employee expense claims with the corresponding receipt details, automating the expense reconciliation process. By automating the verification of amounts, dates, and payees, the system can detect duplicate submissions and flag expenses incurred at unauthorized establishments, thereby preventing fraudulent activities.
Proposed Workflow
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Amount and Date Verification
The AI cross-references receipt amounts from multiple perspectives to ensure accuracy. It also checks the consistency between the dates on the scanned receipts and the dates submitted in expense claims, ensuring expenses are reported within the company's designated timeframe.
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Fraud Prevention
The system issues alerts based on internal policies, such as detecting duplicate submissions or identifying expenses at prohibited establishments.
Tips & Insight: Data Integration with Concur® Expense
Our AI engine, Robota, integrates seamlessly with the cloud-based expense management system Concur® Expense. It analyzes submitted receipt images and automatically matches them with the data entered into Concur® Expense. Discrepancies are flagged for review, significantly reducing the workload for approvers and accounting departments. Additionally, the system can detect duplicate submissions that may be overlooked during manual reviews, preventing payment errors. Looking ahead, we plan to implement a feature to verify registration numbers in compliance with Japan’s Qualified Invoice System, effective from 2023.
We were honored with the 'Platform Partner Award' at the Concur Japan Partner Award 2022, recognizing our contributions to numerous successful implementation projects, our efforts in automating invoice processing, and our initiatives to enhance operational efficiency through RPA development. This marks our second consecutive win following the 2021 award. Moving forward, we will continue to strengthen our partnership with Concur to further support our clients in optimizing their business operations.
Customer Stories
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Asahi Kasei Corporation
- Key Benefits
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• Significant cost reduction
Reduced workload and prevention of human errors
• Quick and accurate compliance with Japan’s Invoice System and Electronic Accounting Record Keeping Law
• Continuous accuracy improvement with AI-OCR learning from scanned data
• Achieved workstyle reforms
[Remota] [Robota]
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Omron Expert Link Co., Ltd.
- Key Benefits
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• Automated checks and approvals for approx. 50% of payment vouchers
• Significantly reduced workload
• Eliminated the need for manual checks, reducing pressure on employees
• Ensured compliance with Japan’s Invoice System
• Time savings, cost reduction, and error minimization
[Robota]
Services
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Digital Invoice
