Robota Service Terms of Use

The Robota Service Terms of Use establish the rules commonly applicable to the use of the Robota Service operated by Fast Accounting Co., Ltd. (hereinafter referred to as “the Company”).

Article 1 (Definitions)

Unless otherwise defined below, the terms used in these Terms shall be as defined in the Fast Accounting Service Basic Terms of Use.

  1. “Robota Service” refers to the AI-based service operated by the Company that provides the functionalities defined in Article 3, Paragraph 1.
  2. “Robota Terms” refer to these Terms (as posted on the Company’s website and updated from time to time, with the updated version applying after any such update) and any other rules established by the Company related to the Robota Service, which are individually notified to Users or published on the Company’s website.

Article 2 (Application of Terms)

The use of the Robota Service is subject to the Fast Accounting Service Basic Terms of Use and these Robota Terms.

Article 3 (Purpose and Scope of Service)

  1. The Robota Service is a suite of AI-based services designed to reduce the administrative burden of accounting operations for businesses. Users may utilize all or part of these functionalities based on their individual contracts. The Robota Service includes the following core functionalities:
  2. Preprocessing AI: Sorts form images by type and corrects margins, angles, and other aspects.
  3. AI OCR: Reads form images and returns text data.
  4. Journal Entry AI: Generates journal entries based on input data.
  5. Verification AI: Checks the consistency of total amounts on forms and detects fraud in certain cases.
  6. The Company shall provide the applicant with reference materials, including accuracy reports, processing time estimates, and other supporting documents. However, the Company does not guarantee:
  7. The accuracy of processing results.
  8. The suitability of the Service for specific purposes.
  9. The processing speed of the AI.
  10. The explainability of AI-generated results.

Article 4 (System Environment Setup)

  1. After a valid individual contract for the Robota Service has been concluded between the Company and the User, the Company shall complete the initial setup (enabling the User to connect to the Robota Service) on both the production environment server and the development environment server by the service start date specified in the individual contract.
  2. Users shall confirm that the initial setup has been completed and notify the Company using the prescribed form. If five (5) business days have elapsed since the setup completion or the service start date, whichever comes first, the User shall be deemed to have started using the Service.

Article 5 (AI Learning)

  1. Users may request additional AI learning by submitting a request using the prescribed format designated by the Company.
  2. Upon receiving such a request, the Company shall evaluate the necessity and expected effectiveness of the requested learning and determine whether to proceed with it.
  3. The cost of AI learning shall be determined through discussions between the Company and the User.
  4. Notwithstanding the preceding paragraphs, the Company may use information obtained from Users to improve the overall performance of the AI within the Robota Service, provided that measures are taken to ensure that such data cannot be identified by third parties. Such data shall be stored within Japan.

Article 6 (Support Services)

  1. The Company shall provide support services as part of the Robota Service, responding to User inquiries regarding usage methods and operations via email or phone during the Company’s business hours.
  2. The Company does not guarantee the suitability of the support services for specific purposes or the resolution of all issues.

Established: September 1, 2021
Revised: February 1, 2023
Revised: February 1, 20252